Document Solutions from FirstChoice – Multifunction printers, office machines & electronic document management

Discover how to reduce your paper usage by up to 50% and be more efficient with information.

Simply explained, you'll learn the very easiest way to adopt Document Management principles into your business, so you always have the information you need at your fingertips, and you'll be doing your bit for the environment.

Imagine having every document you need to do your job properly, always at your fingertips.........

• No more lost files and hours of fruitless searching 
• No more jam-packed filing cabinets
• No more compliance worries

The sheer quantity of information that each company now stores has increased dramatically over the last few years.  Whether it is paper documents, word, excel files or emails, the amount of information each organisation is required to store keeps on growing.  Now the question arises on how to store and more importantly locate vital information in the shortest possible time!

How Electronic Document Management (EDM) works

Electronic document management ensures that all information (including mail, official documents, plans, and brochures, your entire filing cabinet contents, even audio, DVD and videotapes) is stored in an electronic form and in a single location.  This means that when you search for a document you need, there's no chance the more recent data may be stored somewhere else, or that something is missing.

Here are six ways Electronic Document Management will make you far more efficient........

"Enjoy automatic disaster recovery and business continuity planning with digital back ups of all of your paper and electronic documents."

By storing all the files electronically, a complete backup of all your companies' information can be kept.  Should the worst occur and a particular office is affected by fire, flood or another unforeseen disaster, then the business can continue uninterrupted from either another office or from a new location.

"Free up valuable space by reducing your physical storage requirements."

The space required for your onsite storage can be dramatically reduced, allowing for expensive office space to be reutilized for more productive purposes.

"Improve speed of working and avoid frustrating delays with lightning fast document retrieval"

On many occasions a file is retrieved from the archive merely to review one or two pieces of information.  This could now be done by an appropriate member of staff within seconds, thus speeding up the process.

"Get the exact information you need, when you need it, from your desktop."

Electronic Document Management makes it easy for you to search within the system for material which is relevant to a project you are working on.  You can search by the name of the document and by indexes, but also within the text of the document itself.  It therefore becomes much easier to get the exact information you want.

"Let information work for you business and your clients, by releasing the benefit of shared documents.  This can increase your revenue and shorten sale cycles."

How often do files go missing and what's the cost when you can't give the customer information they want quickly and efficiently?  Customer satisfaction plummets.  What if more than one person is working on the same account without realising it? Perhaps they could help each others causes and avoid duplicated effort.

Electronic document management is simply about making information more accessible and offers the following benefits:

• Increased Productivity 
• Better Customer Service 
• Greater Competitive Advantage 
• Stronger Financial Performance 
• Regulatory Compliance

Call us today on our free phone 0800 0723747 or email tony.slater@firstchoiceltd.co.uk  to find out more